Mail Services, Asset Management and Surplus/Excess Property provides the campus community with a timely and accurate handling, distribution and processing of all mail and District property. Mail Services will utilize staff and resources in an efficient and accountable manner to meet the District's needs. We will maintain an accurate accounting of the District's assets both incoming and outgoing property.
Mail Services, Asset Management and Surplus/Excess Property consists of 3 FTE technicians and is responsible for dependable delivery of incoming and outgoing mail, shipping and receiving of campus supplies, and tracking and disposal of the assets of the District. The staff safeguards postal and receiving rules and regulations in order to reduce liability risks for the District. The unit maintains an accurate accounting of the District's assets both incoming and outgoing property in order to certify compliance with GASB34/35.
The following are goals from the previous strategic plan and program review and the current status:
• Optimize mail delivery efficiency and accountability. Ongoing.
• Continue to implement the District’s excess and surplus policy and procedure. Ongoing.
• Continue the equipment and vehicle replacement program. Ongoing.
• Continue the required Asset Inventory every two years. Ongoing.
Strategy 1 - Delivery Efficiency
Optimize mail delivery efficiency and accountability.
Changing campus needs require frequent assessment of delivery methods and schedules.
Strategy 2 - Excess and Surplus
Continue to implement the new District excess and surplus policy and procedure.
Storage of excess goods is inefficient and space consuming, causing a cost to the District. Efficient disposal of these goods benefits the District.� Enforcing proper disposal of District goods reduces legal risks and reduces storage needs.
Strategy 3 - Equipment Replacement
Continue an equipment replacement program.
All equipment has a finite life and will eventually need to be replaced. Proactive planning for this replacement will allow better decision making and an orderly process.� Current replacement value of equipment is $25K with the average expected life of 10 years.
Strategy 4 - Vehicle Replacement
Establish a vehicle replacement program.
Current fleet of 3 used electric delivery vehicles. The expected life of these vehicles is approximately five years, which would be 2020. Replacement of the vehicle fleet is $10K.
None.
None
| Original Priority | Program, Unit, Area | Resource Type | Account Number | Object Code | One Time Augment | Ongoing Augment |
| Description | Supporting Rationale | Potential Alternative Funding Sources | Prioritization Criteria | |||
| 1 | Shipping | Personnel | 110002101677002 | 52368 | $0.00 | $14,980.00 |
| Hire One Student Assistant for Excess and Surplus | Much research has shown that students who are employed on campus have a much higher rate of success in their academic careers. Target is one student to support new District excess and surplus property policy and procedure. Cost to employ one student all year is $14,980. |
|
|
|||